pm3 in five minutes

pm3 is a maintenance management and portfolio governance model that is owned and developed by the company På AB. pm3 is used to establish order in individual maintenance assignments as well as to manage an organisation’s overall assignment portfolio of maintenance and development. With the help of pm3 an organisation can control and structure its maintenance activities in a business-like manner in order to ensure intended business benefits. pm3 is continuously developed through academic research combined with experiences drawn from På AB’s practical applications of the model for assignments and training of their clients.

pm3 as a maintenance management model

Common challenges within maintenance management

  • Low cooperation between business and IT parties
  • Unclear division of responsibilities between business and IT
  • Hard to understand decision-making structure
  • Missing or inadequate transformation from project to maintenance
  • Lack of transparency
  • Not enough cost control
  • No proactivity
  • Lack of strategy

More efficient governance of maintenance activities

pm3 addresses challenges within maintenance management by answering four questions.:
What is to be maintained?
Effective maintenance objects. Effective maintenance objects create the conditions necessary for a better dialogue between business and IT by linking IT components and business processes together.
What is to be done?
Clear maintenance assignments. The pm3 maintenance management model creates a joint assignment in which business and IT specialists work together using business driven management by Objectives. The result is proactive maintenance management that actively supports the business.
Who will do it?
Business-like maintenance organisations. pm3 creates a clear structure with well-defined roles and responsibilities in relation to maintenance activities. The assignment is shared with each part focused on its respective area of
responsibility, with a decision-making mandate linked to the actor’s role within the maintenance organisation.
How will it be done?
Described, understood and accepted maintenance processes. pm3 includes governing processes for a system of management by objectives and for the
on-going maintenance management. By means of process descriptions, pm3 clarifies how governance will be implemented by the different parts of the maintenance organisation.

Benefits of pm3 in maintenance management

  • Cooperation oriented organisation
  • Business and IT framework
  • Visible maintenance costs
  • Desired effects from development projects
  • Assignment based and Objectives driven maintenance
  • Process oriented way of working
  • Proactive operation
  • Reduced key personell dependencies

pm3 as a portfolio governance model

Common challenges with portfolio governance

  • Connecting strategy and execution
  • Separating management and governance
  • Inadequate effectiveness and lack of benefits realisation
  • Stovepipe behaviour and thinking
  • Use of resources
  • IT Consolidation
  • Goal prioritisation
  • Technology focus

More efficient portfolio governance with pm3

pm3 addresses the challenges of portfolio governance by answering four questions.
What is to be governed?
Business oriented Maintenance Object Architecture (MOA). The Maintenance Object Architecture (MOA) collects all effective maintenance objects within an organisation and categorises them according to their role in the execution of the business. pm3 creates the foundation for an inter-organisational governance structure that governs maintenance and development assignments across an organisation.
What is prioritised?
Governable assignment portfolio. With the help of pm3, a framework that enables coordination and prioritisation between the project and maintenance management portfolios is created. The organisation’s total amount of maintenance and development assignments are consolidated in a governable assignment portfolio.
Who decides?
Interorganisational governance structure. An interorganisational governance structure is produced, which stipulates governance at different levels within the organisation with the MOA as a basis. pm3 makes it possible to govern maintenance and development jointly in a structure that is stable over time.
How do we govern?
Synchronised governance processes. In order to synchronise multiple organisational parties, a common approach is required. pm3 includes support for portfolio management and helps synchronise the portfolio with other governance functions such as financial management, business planning and other IT governance. pm3 connects the overall strategic vision with operational management by objectives.

Benefits of pm3 within portfolio governance

  • Operational objectives linked to overall strategy
  • Joint mission – Development & maintenance
  • Collaboration across organisational boundaries
  • Business-based IT-consolidation
  • Business-driven prioritisation
  • Optimised use of resources
  • Decisions based on logic and consequences
  • Governable assignment portfolio

Why pm3?

pm3 ensures structured, effective maintenance work that enables assignment-based portfolio governance. With pm3 as the foundation, IT-maintenance is governed by the overall objectives of the business, in the near future as well as in the long run.

Do you want to know more about pm3?

pm3 is a de facto standard for maintenance management in Sweden. Contact På AB, which owns and develops the model if you want to know more about what pm3 can do for your organisation!

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